Use the agreed record as your starting point
For a confirmed hire, review the actual booking record, quote and latest room plan. For an early idea, use this checklist to identify what remains unresolved. The same list can organise your preparation, but completing it does not create a booking, prove availability or replace supplier and venue confirmation.
Choose one current version of the notes and share updates through the agreed contact arrangements. Several almost-identical screenshots can leave the venue, organiser and supplier working from different positions or timings.
Review six parts of the plan
- Display: exact LOVE, wedding-title or heart choice, with availability confirmed in the booking record.
- Wording: approved white-set wording or exact heart message; any revised text has a fresh layout confirmation.
- Position: complete dimensions and equipment requirements considered with the latest furniture plan.
- Access: unloading route, supplier entrance and venue contact still apply.
- Timing: setup, ready time, any authorised move and collection agree with the running order.
- Responsibilities: named people understand access, handover and how to raise a problem.
Look specifically for changes
Ask whether tables moved, entertainment equipment was added, a door route changed or the room is needed earlier the next day. Each can affect a plan even when the display choice stays the same. Send a clear description of the change and request a revised agreement where needed.
Keep outstanding items visible rather than ticking them because they were discussed once. The local planner's six check states record your own progress, not approval. Its text download can support your notes, while the actual agreement remains the source for price, inclusions and responsibilities.
If an outdoor idea or later room move remains unconfirmed, do not silently treat it as agreed. Resolve the decision and any fallback through the appropriate venue and supplier contacts before relying on it in the event schedule.