What to check before booking
Choose the main view of the light-up letters before settling the buffet table position. Keep the place where guests collect plates or wait to serve themselves outside the camera angle if you want to use the letters as a backdrop. Show both suppliers the room when it is laid out for the full guest count.
Note on the floor plan who needs access behind the buffet and where the letters’ cables run. Ask the venue to coordinate sound checks, display setup and food delivery if these all use the same doorway. Confirm a place to shift any spare tables once the room is fully set.